Update to Operating Procedures

Discuss membership issues, group operating procedures, etc.
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Ian McIntosh
SJTAG Chair
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Joined: Mon Nov 05, 2007 11:49 pm
Location: Leonardo, UK

Update to Operating Procedures

Post by Ian McIntosh »

Draft update presented for Jan 17 meeting:

2.7 Officers
2.7.1 Offices of the Group
The Working Group shall have the offices of Chair, Vice-chair, Secretary and Editor and the positions are held in perpetuity, subject to annual reaffirmation (section 2.7.3). The roles of Secretary and Editor may be combined or undertaken by the Chair and Vice-chair.

2.7.2 Election of Officers
The election of one or more new officer(s) can be initiated upon the approval of a properly seconded motion. Simple majority of the voting-eligible membership (section 2.3) is sufficient to both approve the motion and for election to office.
Candidates for office must first signal their availability to serve, and be proposed and seconded by rostered members.

2.7.3 Reaffirmation of Officers
Incumbents shall each be reaffirmed in role on an annual basis by an informal vote (section 5.1). Nominally, reaffirmation will take place during January of each year, but may be advanced or delayed by one month to accommodate extenuating circumstances.
Should it be necessary to replace any officer following the reaffirmation vote, then the formal election process of section 2.7.2 shall be followed.

Heiko offered to draft an additional paragraph to cover confidential reporting to TTSG.
Ian McIntosh
Testability Lead
Leonardo UK
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Heiko Ehrenberg
SJTAG Vice Chair
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Joined: Wed Nov 21, 2007 3:15 pm
Location: GOEPEL Electronics - Austin, TX

Re: Update to Operating Procedures

Post by Heiko Ehrenberg »

following is a proposal for an addition to clause 2.7:

2.7.4 Addressing concerns about performance of officers
If any member of the Working Group has concerns about the performance of any of the officers, an attempt shall be made to resolve such concerns or conflicts with the respective officer(s). If the Working Group member does not feel comfortable addressing the concerns directly with the respective officer or any other Working Group officers, the issue should be brought to the TTSG chair (http://grouper.ieee.org/groups/ttsg/). If the concerns cannot be resolved, a Vote of No Confidence can be initiated at any time upon the approval of a properly seconded motion.
- Heiko
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Ian McIntosh
SJTAG Chair
Posts: 492
Joined: Mon Nov 05, 2007 11:49 pm
Location: Leonardo, UK

Re: Update to Operating Procedures

Post by Ian McIntosh »

Re-awakening an old thread...
Draft 0.1 of a P&P document for the STAM/P2654 Working Group is now available for comment: http://files.sjtag.org/Documents/STAM_P ... _v0.1.docx
Ian McIntosh
Testability Lead
Leonardo UK
User avatar
Ian McIntosh
SJTAG Chair
Posts: 492
Joined: Mon Nov 05, 2007 11:49 pm
Location: Leonardo, UK

Re: Update to Operating Procedures

Post by Ian McIntosh »

If you're reading the draft, remember that most of the red text gives instructions for the person doing the tailoring from the baseline document, and will be removed from the final version.

One thing I'm unsure about - Is the Editor really an officer of the group (and do they need to meet the same IEEE membership criteria as the other officers and be elected)? The role is not mentioned in the WG Baseline document although Treasurer is, and I would expect that for most WGs, an editor would be far more likely to be required than a treasurer. However, other WGs have written up the Editor role as a group officer.

Some groups have moved some of the Secretary's duties to the Chair, which is fine if the Chair is happy to do the work. For now, I've opted to leave them as per the baseline as it spreads the duties out a bit more.
Ian McIntosh
Testability Lead
Leonardo UK